Exact Penny

For law firms that front disbursements

Trust-account interest,
to the penny.

Fluctuating prime, hundreds of client files, years of disbursements. Exact Penny carries every rate change and every advance, and prints the number your auditor agrees with.

Book a 15-minute demo See the proof ↓

Your ledger, your licence · hosted for you or run on your own server

On a Clio practice? Contingency billing + Clio sync is in early access →

Ledger verification · file 4287

Their 14-year ledger$724.74
Exact Penny, same file$724.74

12 rate segments · 1,876 days · matched to the cent

§1

We reproduce your ledger before we replace it.

Most software asks a firm to trust its math. Exact Penny earns it: we take one of your real files, with its full history of advances and every prime-rate change since day one, and reproduce your current system's interest figure exactly, day counts, rate segments and all.

In our reference deployment, a fourteen-year-old file with four disbursements crossing twelve rate changes came out at $724.74, identical to the firm's legacy calculation. Same segments. Same day counts. Same cents.

If we can't match your ledger, you don't buy it. Simple.

A Exact Penny individual interest report showing every rate segment and day count for one client file
§2

Everything the job requires. Entered once.

ItemParticularsStatus
Interest as of any datePick a date; every file's balance and accrued interest recalculates instantlyincluded
Fluctuating rate tableOne global prime-tracking curve; edit a rate and every file updatesincluded
Per-file drill-downEvery disbursement and every accrual segment, day counts shownincluded
Five print-ready reportsFirm totals, per-client interest, individual breakdowns, transactions; PDF and CSVincluded
Automatic backupsDated copy of the ledger on every launch, kept in your officeincluded
Migration from your old systemCSV import for clients, transactions and rates; we match your history firstincluded
Settlement statementsGross award, fee %, taxes, disbursements, interest, net to client; reconciles to the pennyincluded
Settled-file handlingFreeze interest at payout; the file and its history stay on recordincluded
Clio syncMatters, contacts and expenses flow in from Clio; settlement figures flow backearly access
Per-user feesnone, ever
The Exact Penny main screen: sortable client grid with balances and interest, rate panel, and reports
§3

Live in weeks, not quarters.

  1. 01

    Match

    We take your existing records and reproduce your current interest figures to the cent. This is the acceptance test, and it happens first.

  2. 02

    Migrate

    Your files, transactions and rate history import in full. Nothing re-keyed, nothing approximated, dated backups from day one.

  3. 03

    Run

    Your staff use it in the office from any browser. Hosting, backups, support and updates are included in the licence.

§4

One licence. No arithmetic required.

One firm · every file · every user

$2,950CAD · one-time

A single payment. Your firm holds the licence for good.

Request your licence

Paid in full on order. We invoice by email; pay by Interac e-Transfer, bank transfer or card.

If we can’t reproduce your existing ledger to the cent, the licence fee is refunded in full.

Early access: this is the founding-firm price, locked in at signing.

Addendum A · for firms on Clio

Clio runs your practice.
Exact Penny runs your contingency money.

Clio is excellent practice management, and its billing is built for billable hours. Contingency firms get paid differently: gross award, less fees, less disbursements and the interest on them. Exact Penny already computes that waterfall to the cent, settlement statement included. The Clio sync brings your matters in without re-keying.

The whole setup, from the early-access build

Step 1: the Connect your Clio account screen with a single Connect to Clio button
1Connect. One button. You approve read-only access to matters, contacts and expenses in Clio; disconnect any time.
Step 2: a list of Clio matters with checkboxes and expense totals, ready to import
2Pick your matters. Your contingency files appear with their expense entries already totalled. Tick the ones this ledger should carry.
Step 3: import confirmation showing each matter now a file with its disbursements and totals
3Import. Every expense becomes a disbursement on its original date, so interest is computed from day one, not from today.
The main ledger after import: the Clio matters listed as files with balances and accrued interest
✓Done. Your Clio matters sit in the ledger with balance and accrued interest, ready for any as-of date and every report.

The output: the bill a contingency firm actually needs

A settlement statement: gross settlement of $100,000 less one-third legal fee, GST, PST, disbursements and interest on disbursements, netting $58,758.68 to the client
$The settlement statement. Gross award, less the fee, taxes on the fee, disbursements, and the interest your spreadsheet always got wrong. Every line reconciles to the penny, and the interest line comes from the same verified ledger.
Ask about early access

Clio is a trademark of Themis Solutions Inc. Exact Penny is an independent product and is not affiliated with or endorsed by Clio. Integration in development with early-access firms.

Fifteen minutes. Bring your
hardest file.

We'll show you the live system, then match one of your real files to the cent.

Book a 15-minute demo

[email protected]